3 Tips For a Stress-Free Destination Wedding Day

 In destination weddings


I am really excited to feature my friend and partner Whitney Dowers blog post. Whitney and I have teamed our companies together to offer clients a complete stress-free destination wedding experience. Whitney has over a decade of event management experience and will be The Travel Link’s go-to destination wedding coordinator.  She has coordinated many weddings and managed tons of non-profit charity events in Toronto.

Author: Whitney Dowers – Diane Sinclair Weddings & Events  

Have just returned from Jamaica for a destination wedding, this time as the guest, I thought I would share a few key items that we always prep couples with to ensure their big day goes off without any fires to put out! Trust me, it’s much harder to put them out when you are out-of-country, especially if you are limited by transportation and familiar supplies.

Keep the kids busy – If you have flower girls and ring bearers in your bridal party make sure you have some activities to keep the kids entertained while the grown ups are getting ready. Kids can get bored very easily, especially when they are in another country without their usual go-to games and modern day electronics. When gifting your bridesmaids and groomsmen it’s a great opportunity to give the kids a gift that they can keep busy with on the morning of the wedding. We like gifts like the Pixel Loom Bracelet Kit for girls and the Meccano 5 Model Set – Motorbike for boys. Both can be found at Indigo.


Timely site visits – Make sure you test out the event locations at the time of day that you plan to entertain there. Whether it’s your ceremony on a beach or on the grounds of a resort. If your ceremony is at 3 p.m. you want to see how hot the sun is at that specific time of the day and how windy it might get. Take note of wind directions so that you and your wedding planner can set up the ceremony design based on the circumstance. We were lucky enough to squeeze in a site visit at the Royalton White Sands while a wedding was set up (see image below). It’s a great way to envision your day on the premises. Also, take note of seasonal changes, track what the weather is like in the country in the Fall compared to the Spring. It’s ideal if you or your planner can check out the venue during the same season you plan to host your wedding but not everyone has a full year to plan, so talk to staff at the venue about what the weather is like during that time of year.

 Hydration – Many destination weddings take place in more tropical climates that have warmer temperatures than where your guests might be flying in from. It’s so incredibly important to make sure that you have water available to guests at their accommodations, at the ceremony locations and at the reception. It doesn’t need to be boring bottles of water. Arrange with your planner and the venues in advance to include some trendy water dispensers like the ones here that you can infuse with fresh fruits that match your colour schemes. It’s a small and affordable touch to elevate your event.

These are just a few of my key items to keep your big day moving smoothly when planned out-of-country. For more tips and tricks for destination wedding planning contact me at whitney@dianesinclairevents.com.

Instagram:@DianeSinclairEvents |Twitter: @WeddingsDS


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